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Fandomfest, Louisville KY

 
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FallenJedi ()
Corellian Base CO
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PostPosted: Wed May 30, 2012 2:16 am    Post subject: Fandomfest, Louisville KY
Event: Fri Jun 29, 2012 5:00 am
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First 5 Rebels who attend in costume get in for free, if you're interested in attending please PM me your name so you can get on the list.

Organization: Fandomfest Gaming Director
Event Name: Fandomfest
Venue / Facility: Galt House Hotel and Convention Center
City: Louisville
State/Province: Ky.

Start Date: June 29
End Date: July1st
Start Time: 4pm
End Time:: 4pm
Event Website (if any): www.fandomfest.com
Approximate number of attendees: 10,000
Number of characters requested:: 6-10

Characters requested: Rebel Pilots, Jedi, Royalty, Rebel Troopers, Droids,
Can you provide a secure changing room/staging area to accommodate costumed attendees?: Yes

Please (briefly) describe the event and your organization's role:: HUGE pop culture Convention in Downtown Louisville. We have tons of celebs including your pal Timothy Zahn. He will be there signing and hosting panels. We'd love to have you there with us!

How did you hear about us? : 501ster at Forgecon
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jedimika ()
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PostPosted: Wed May 30, 2012 1:31 pm    Post subject: Reply with quote

Hey Don (and everyone), I'm still in negotions with this person. This request came through the 501st side as well but it's a duplicate from one we got several months ago and have a thread up on the MSG boards on whether or not we're going to troop it because last year was such a disaster. The original request was through the con owner/organizer and this request is through the gaming chair. It seems like the left hand doesn't know what the right hand is doing which is about the level of organization we saw last year. I'm trying to determine if he's authorized to make offers of passes when the original person made no such offer. Now I have the added wrinkle of finding out if he has 10 passes to give away (he made the same offer of 5 passes to the 501st) or just 5 total. I'll post up when I find out more.
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FallenJedi ()
Corellian Base CO
Corellian Base CO


Joined: 02 Dec 2007
Posts: 1918
Location: Nashville, Tn
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PostPosted: Wed May 30, 2012 6:48 pm    Post subject: Reply with quote

Ok, Thanks for working this Michael, let keep us updated. Thumbs up
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jedimika ()
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PostPosted: Fri Jun 01, 2012 3:29 am    Post subject: Reply with quote

Okay, news...

Upside: Turns out I know the gaming chair from back in my regular gaming days. He's a good guy. Yes, he's authorized to offer passes. The has 5 (3 day) passes available for costumed volunteers for the 501st and Rebel Legion each (10 total)

Downside:He needs the troop list by Tuesday June 5

The show schedule (I refuse to call it a Con) is up and I'm confirming with him that he would need us for escort duty for Mr Zahn to his spotlight panel on Saturday at 1PM

I'm still planning to attend out of costume as a sort of Louisville ambassador but if someone wants to troop this I'll suit up so you don't feel lonely.

PM me if interested
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jedimika ()
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PostPosted: Sun Jun 03, 2012 12:12 am    Post subject: Reply with quote

Another small update, got the cut off date to sign up for passes moved to the 22nd.
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jedimika ()
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PostPosted: Sun Jun 17, 2012 2:54 am    Post subject: Reply with quote

Yet another wrinkle, not a big deal but just another hoop to jump through. I just found out from our contact to be a volunteer and get the pass you have to sign a volunteer form and a non disclosure form and bring them when you check in to receive your pass. If you decide to troop and need these PM me an email address and I’ll forward these forms to you.
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jedimika ()
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PostPosted: Sat Jun 23, 2012 12:30 pm    Post subject: Reply with quote

A week out and no takers so I've let our contact know he can cut back the number of passes he's holding for us to 5 total for RL and 501st both.
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jedimika ()
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PostPosted: Wed Jun 27, 2012 9:28 am    Post subject: Reply with quote

Let our contact know we won't be attending this event.
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FallenJedi ()
Corellian Base CO
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Joined: 02 Dec 2007
Posts: 1918
Location: Nashville, Tn
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PostPosted: Wed Jun 27, 2012 9:37 am    Post subject: Reply with quote

will do
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