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NY, Buffalo - Buffalo Bisons 6th Annual Star Wars Night

 
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JediXXL (Gil Guemes)
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PostPosted: Sun Mar 10, 2013 4:59 pm    Post subject: NY, Buffalo - Buffalo Bisons 6th Annual Star Wars Night Reply with quote

I just wanted to get this posted as soon as possible so potential atendees have enough time to plan if they want to participate this year.

What: Buffalo Bisons 6th Annual Star Wars Night
When: Saturday June 22, 2013
Time: Game time is 6pm. Additional times (rehearsal, arrival, etc) are pending
Where: Coca Cola Field, Buffalo, NY

More information as it becomes available...

Previous show video links:

2011 -- Power of the Force

2012 -- Storm of Sith

UPDATE:

Location
Coca-Cola Field
Complete address
275 Washington St., Buffalo, NY
Directions from all points
http://buffalo.bisons.milb.com/ballpark/page.jsp?ymd=20060206&content_id=40717&vkey=ballpark_t422&fext=.jsp&sid=t422
Landmarks

Where function will take place?
mostly outdoors, but some areas are under cover

If outdoors, will it be canceled if it rains?
TBD - game will play in light rain.

Time of Event
Time entertainers need to be there 2:30pm (or earlier if you take longer to suit-up or are helping with set-up)
Time entertainers need to be ready for 3:45pm
Group Pictures: 3:45PM
Pre-Game Meet n Greet: 3:00 pm to 5:00pm
Appearance at Meet n Greet: 4:00pm to 5:00pm
Gates Open 5:00pm
Gametime: 6:00pm
Time event ends 10pm -ish?
Time entertainers can remove costume TBD

Entertainers needed
Any special costume requests or restrictions?
All costumes welcome. No duplicate face characters
Number of Characters needed? Any restrictions?
Limit of 85 costumers

Rules and Guidelines:
Will there be children present?
Yes
What are the guidelines for interaction?
Stay in character with children, direct recruitment questions to table squire.
Bucket on/off rule ("Troop Mode" or casual)
Buckets On/Troop Mode - Do not remove helmet until in a safe area.
Weapon restrictions
none
Are squires needed at this event? Any restrictions?
Yes, 1 for every 4 helmeted characters plus photographer and person to man table.
Are members children allowed at event?
No
Pictures
For a requested donation for American Heart Association

Trooper Provisions
Men's and Women's secure dressing area (Family and friends will not be permitted in the changing room)
Yes, same room as last year with the addition of a second changing area. There will be signs leading the way from the Security Entrance near the back of right field
A "safe zone" to unmask
In the changing area or private hallways leading downstairs
Will food/water be provided?
water and soda and light food throughout the game
Any other entertainer "perks"?
Lunch served by the team, if participating in the post-game performance and attending the early afternoon rehearsal. Discounted tickets for family & friends of volunteers. Dinner at the Adam's Mark after the game for volunteers.
Is there a preferred parking location/garage?
Yes, same lot as last year - the open air lot behind the stadium off Exchange Street

Is parking free/reimbursed?
Both. Mention you are part of the Star Wars Night and they will let you park for free. If you do end up paying, keep/ask for your receipt and you will be reimbursed by the Bisons.
Is there a special entrance we should use?
Please make sure to email Chris Solecki for a parking pass that will be used this year - bobachris12@yahoo.com
Our entrance is the same as last year, it is the door at the top of the ramp near the dumpster. It's the security entrance behind the stadium near right field.
Follow the signs to "Associate Training Room"
What you should bring with you (other than costume)
sharpie, snacks or money for snacks/dinner

Schedule:

Members arrive in Buffalo Saturday morning (and/or Friday Night)
11:00 Early Afternoon tour of the stadium, and walk through of the show/skits
12:30 Lunch
3:45 Group Photo
5:00 Gates Open
6:00 Gametime
9:30 Post Game Field activities (Duels, Fireworks & More)
10:30 Mixer

Sunday - Group Breakfast & goodbyes

Hotel Information
Adam's Mark Buffalo
120 Church Street
Buffalo, NY 14202
http://www.adamsmark.com/hotels/buffalo/directions.html

Please e-mail bobachris12@yahoo.com ASAP with any questions

It is important we know as soon as possible who is attending and what costumes you will be bringing so we can possibly write you into the show.

Parking
Once again, our parking is free behind the ballpark. This year, we may have passes emailed to put on our dashboards to hopefully avoid any issues with the parking attendant. A map will accompany the checklist. After parking, troops and handlers can enter through the rear ramp.

Tickets
Please e-mail bobachris12@yahoo.com ASAP if anyone needs tickets for friends or family. The team is reserving seats for us and needs to know how many to save so that they can sell as many tickets as they can. Last year, Star Wars Night had the 2nd highest attendance and tickets sold. The event was 22 tickets short of first place and we hope to move to the #1 spot this year!

Changing Areas
There is a secure room in the basement as well as a nearby area to suit up and take breaks. Spacve is limited, so costumers only in the rooms. Friends and family will not be permitted in this area.

Gametime
Promotions are still being finalized, but we may be called upon to help with on field promotions during the game, or special visits to suites, etc. A full schedule will be available prior to the event as well as in the changing areas and at our tables. We are needed to remain in character and pose for pictures during the game. We can pass out club information and any goodies that we wish. Troops can stay near the table. or roam the ballpark. It is suggested to travel in pairs with a non helmeted person to assist with the crowd. Vader will once again throw out the first pitch with some troopers and sing Take Me Out to the Ballgame.

Post Game
Immediately following the game, we are all to be ready for any on field participation. As in past years, The North Ridge is working on a storyline to play throughout the evening with a final on-field performance to end the night. There is room for everyone who wishes to participate, It is important we know as soon as possible who is attending and what costumes you will be bringing so we can possibly write you into the show.

Final direction will be given at the rehearsal the morning of the show.

Any Jedi wishing to take part in the show will have the opportunity to participate as well. The North Ridge is asking you to volunteer asap so that positions can be mapped out in advance.

Fireworks will also be set to the performance and set off away from the ballpark for safety.


Post Game Dinner
Once again, the team is gracious to host a post game dinner with pizza and wings at the Adam's Mark Hotel. This is also the location of the legendary after party... Be prepared!

Hotel
Rooms are reserved at the Adam's Mark Hotel nearby the ballpark. The team is asking for up to 4 people to share a room if possible. Deadline to reserve a room is tentatively Tuesday May 31. Address will be included in the event checklist.
Rooms are available Friday and Saturday night to allow for availability at the rehearsal the morning of the event.

Important Times
Friday June 21 arrival - at your discretion.

Saturday June 22 - Rehearsal - Tentatively around 11am, but time TBD

More information as it becomes available. I hope to see you there!
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PostPosted: Sun Mar 10, 2013 6:22 pm    Post subject: Reply with quote

Thanks ill post this to the Kamino Facebook memebers page

For myself its a little far for me to travel at this time
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JediXXL (Gil Guemes)
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PostPosted: Sun Mar 31, 2013 2:31 am    Post subject: Reply with quote

Thanks, I appreciate that! If anyone can come out it will be awesome!
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JediXXL (Gil Guemes)
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PostPosted: Mon Apr 15, 2013 2:43 pm    Post subject: Reply with quote

Please e-mail bobachris12@yahoo.com ASAP if you are going to attend and need a room.

It is important we know as soon as possible who is attending and what costumes you will be bringing.
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JediXXL (Gil Guemes)
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PostPosted: Thu Apr 18, 2013 5:39 am    Post subject: Reply with quote

Please e-mail bobachris12@yahoo.com ASAP if you are going to attend and need a room.

The following information is needed:
Name
Cell Number
Costume(s)
Shirt Size
What Nights they need rooms. They are available for Friday and Saturday nights.
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PostPosted: Mon Apr 22, 2013 8:14 pm    Post subject: Reply with quote

info sent to Kamino members
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