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WI - Madison - Star Wars in Concert - July 8, 2010

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Blue (Beth)
Legion Costume Judge
Legion Costume Judge

Joined: 26 Apr 2005
Posts: 1638
Location: Wisconsin, USA
Medals: None

PostPosted: Wed Apr 07, 2010 2:17 pm    Post subject: WI - Madison - Star Wars in Concert - July 8, 2010
Event starting Thu Jul 08, 2010 7:00 pm for 3 hours
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Where: Alliant Energy Center, Madison

When: Thursday, July 8, 2010

Time: 1 Show, 7 PM

Number of volunteers: 6 for Rebel Legion and 14 for 501st. Any unclaimed spots by the 501st will open up to the Rebel Legion. Any unclaimed spots by the RL will go to the 501st.

What we'll be doing: Providing photo ops and atmosphere in the costume and props exhibit area of the arena. Possibly with a few members stationed near the entrance to greet patrons.

Costume types: Variety of formal level RL approved costumes. It has been requested that face characters resemble actors from the movie for this high profile event. (I may run face character submissions by the LCO.) Please note the high profile event costume requirements in our Rebel Legion Charter. We can allow for one of each face character type from each movie. (ie - an ANH Obi-Wan and an Ep II Obi-Wan are OK). All costumes and characters will need to go through final approval of the exhibits director of the SW concert and Mary Franklin.

Please have any new costumes submitted to your profile by June 12, 2010 so there is adequate time for the Legion Costume Judges to approve it by our RSVP deadline.

Parking: Details to be announced, no guarantee on free parking at this time.

Secure Changing area: Yes, there will be a private and secure changing space/storage area. But the space is going to be limited.

Arrival Time: 4:30 PM

Passes: As of this date, we are not being given tickets to see the show and you should make arrangements to purchase your own. We will however be issued passes that allow us early entry in the exhibit and back stage changing areas if we are a costume volunteer. Please don't abuse the early entry privilege. We are to arrive just early enough to have time to change and be ready by the time the doors open to the public. (The passes are not meant so that we can watch them set up in the morning and linger all day long.) Manner in which passes will be distributed is yet to be determined.


To sign up for this event, please see this thread in the Wisconsin Garrison Forum: http://www.wigarrison.com/forums/viewtopic.php?f=17&t=64 Note: you will need to register for the forum and ask to be added to the Rebel Legion usergroup.

All photo submissions should be e-mailed to Gregg Bywater (goldeneagle646@yahoo.com) or Geoff Pfeiffer (tb4813@gmail.com)

RSVP DEADLINE: July 1, 2010. If you have a new costume you are working on, be sure to submit it to your profile by June 12th so there is adequate time for the Legion Costume Judges to approve it by our RSVP deadline.

Can volunteers keep their costume on during the show? Yes, so long as you don't have a big headdress or helmet that would block the view of spectators behind you (if so, just remove that before the show and store it in the changing area).

Weapons/Lightsabers? So far they believe they should be OK. If for some reason the day of the event security has an issue with them we will be asked to stow them in our changing area. Each venue can have it's own security policy.

Donation to Charity? Yes - in appreciation of our volunteer time a joint donation will be made on behalf of the Rebel Legion and 501st to a charity of our choice.

Can we come in costume even if we are not a volunteer? Yes, it is expected that many fans who have purchased tickets to watch the concert will want to wear costumes. However, if you are a Rebel Legion member dressing in costume to watch the show it is important to abide by our code of conduct. Please remain professional. The general public as well as the people running the concert will not be able to differentiate between a 'volunteer' RL member and someone just there for fun. So if you attend in costume, keep in mind your behavior reflects on all of the Rebel Legion Smile

Also note that if you are not a formal volunteer, you simply won't have access to the private changing area, or early access before opening the doors to the public.

Here are the guidelines for the concert events:

Dear Rebel Legion and 501st Garrison Participants,

In trying to respond to all of the questions that have come to us regarding volunteer participation with Star Wars in Concert, we have created an outline that will make clear our expectations regarding your involvement and help you to better participate in our event. Although similar, the circumstances of which we execute the following may change from building to building.

The Show

Star Wars in Concert is a 2-hour program comprised of two 45-minute acts and a 30-minute intermission. The show will generally run from 7:30 pm to 9:30 pm with doors opening at 6 pm. Our venues will predominantly be closing at 11 pm. In some cities there will be a matinee, whether it is in conjunction with an evening show, or by itself. There is also a full exhibit of props, costumes, and artwork traveling with the show. The exhibit will be in the lobbies and concourses of each venue.


501st and Rebel Legion participation is voluntary. Participants will interact with the concert audience, in character, throughout the exhibit prior to the concert event. Doors generally open 90 minutes prior to curtain and we expect our participants to be prepared and in costume by that time. There will be some Saturday and Sunday matinees where we may not open doors to the public until 60 minutes prior to show time. Nonetheless, we expect participants to arrive with enough time to be prepared 90 minutes prior to curtains. We also encourage participants to again interact with the audience, in character, after the concert. The audience will be taking their final walk through the exhibit as they exit and looking for last minute photo opportunities with costumed participants. We do not expect participants who have bought tickets to the show to interact with the audience on the concourse during the 30-minute intermission.

Costume Guidelines

To avoid distraction from the show, participant’s costumes should not be worn in the concert arena, unless at the rear of the main floor or in the rear loges or balconies. We ask those who will be seeing the show to change into street clothes before entering the concert arena. We do not expect any participants who have bought tickets to interact with the audience on the concourse during the 30-minute intermission, as there is not enough time for participants to change into costume, interact with the audience, and change back into street clothes in that 30-minute time period. Participants should not be leaving the arena before the end of the first act in order to accomplish an intermission appearance. Those willing to change back into costume for an after show appearance are encouraged, and will be able to exit the arena for changing after the final montage of the second act.

Costume Approval

We would like to see a minimum and maximum combined total of 20 to 30 costumed characters at each event. This number should be approximately a 70/30% split. For example: Fourteen 501st participants and six Rebel Legion participants. This figure does not include handlers, as their numbers depend upon your judgment. For costumes, we are open to your opinions and excited to see your creativity. Characters recognizable by name and members of squads, such as Storm Troopers or Rebel Pilots, are always well received by the crowds. We ask that a picture of any costume being worn to this event by a participant be sent to us at least a week prior to the night of appearance. Don’t hesitate to send pictures of any droids you feel would make a good addition to the ranks. Do keep in mind that any droid that is small or low to the ground has a very high chance of being stepped on or tripped over. If this is the case, we will likely not approve its use throughout the exhibit, and must reserve any judgment regarding these until we see them on show night.

Show Accommodations

We will make every attempt to provide participants a space within the concert arena to watch the show. What must be kept in mind is that while we will do our best to supply you with an audience space or seat, this will simply not be true for all cities. Anybody wishing to see the show without a purchased ticket will not know if this accommodation will be available until the night of the show. It is also important to know that any spaces we can provide will not often be of the highest caliber. Those wishing for a guaranteed or quality seat are recommended to purchase a ticket ahead of time.

Parking Passes

Again, this is something we hope to provide you with, but is not guaranteed. The venues control parking and although we ask for provided parking, it is not a constant that you should rely on. We are steadfast in suggesting that you carpool to these events. As we find out answers to this question, we will pass the appropriate information along to you.

Changing Room

We will make every attempt to provide participants with an appropriate changing room and the appropriate security. Please keep you personal possessions in a single bag.

Thank you and have fun,

Spencer Churchill
Star Wars in Concert
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The Rebel Legion is a worldwide Star Wars costuming organization comprised of and operated by Star Wars fans. While not sponsored by Lucasfilm Ltd., it is Lucasfilm's preferred volunteer Rebel costuming group. Star Wars, its characters, costumes, and all associated items are the intellectual property of Lucasfilm. © 2014 Lucasfilm Ltd. & ™ All rights reserved. Used under authorization.

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